As holders of personal information, we have a responsibility to protect the privacy of individuals and to comply with applicable data protection laws and regulations. This policy is largely based on the amendments made to Law 25.
This policy is an essential tool for regulating the processing and protection of confidential data within our organization.
This policy applies to all Fortin Gaignard employees.
In addition, this policy applies to personal information collected, held, retained, communicated and used by the organization.
Personal information collected by Fortin Gaignard is provided to us directly by you, either verbally or by completing blank fields on various Web pages or forms (this list is not exhaustive):
The collection of certain personal information is subject to specific consent. Fortin Gaignard will only use personal information that is necessary for the purposes for which it was collected. In the event that Fortin Gaignard wishes to use your personal information for a purpose other than that described in this Policy, we will obtain your prior consent.
If you choose to refuse or withdraw your consent to the collection, use or sharing of your personal information, the organization will provide you with relevant information explaining the consequences of such withdrawal. Please note, however, that if you refuse to allow Fortin Gaignard to collect certain essential personal information (such as your contact information), we may not be able to provide you with the services you have requested.
Personal information collected by the company is accessible to our employees or partners who need it to perform their duties. Our employees and partners must maintain the confidentiality of this information at all times, and must regularly undergo training and awareness-raising activities on the security and protection of personal information.
The concept of personal information refers to any information that concerns a natural person and makes it possible, directly or indirectly, to identify him or her. The following is a non-exhaustive list of personal information that may be collected:
Company employees ensure the confidentiality of personal information in the performance of their duties. To this end, they :
Employees use personal information only for the purposes for which it was collected. Any other use must be authorized in advance by the manager or the person responsible for access.
They ensure that this new use complies with the law (authorized by law or requires the consent of the person concerned). Fortin Gaignard employees use personal information in the course of their duties and must :
It is possible to request an update or changes to your personal information by contacting us as specified below. Management will endeavour to correct or update personal information that an employee identifies as inaccurate or incomplete.
It is therefore essential that the information contained in the file be accurate and regularly updated. Should a user wish to modify his or her information, he or she must contact a reference person within the organization.
In order to guarantee the security of your information, the company has selected key partners specialized in the protection of your data.
| Name | Responsibility(ies) |
|---|---|
| - Dany Brisson | - Associate |
| - Sylvain Crochetière | - Associate |
| - Karyne Aubin | - Administrative Assistant and Privacy Policy Manager |
In the event of non-compliance with this policy, the organization offers the possibility of lodging a complaint.
This complaint can be made directly to the organization’s contact person.
To ensure continued improvement in the protection of personal information, employees are trained to develop a thorough understanding of good data protection practices and encourage a culture of privacy.
Fortin Gaignard currently has two different training mechanisms. First, the company undertakes to present this policy to all its employees. The team will then receive annual awareness training to ensure that the regulations and obligations of Bill 25 are fully understood.
The organization is committed to promoting and supporting a culture of respect and protection of personal information. To this end, Fortin Gaignard is implementing a number of measures aimed at protecting information. Here are just a few of them:
Fortin Gaignard employees securely destroy personal information once the purposes for which it was collected have been fulfilled, in accordance with the retention schedule and document management rules.
This policy is revised from time to time, without exceeding a period of 3 years from the date of its adoption or last revision.
This privacy policy comes into effect on September 22, 2023.
Place Iberville IV
2954 Boul. Laurier Suite 740
Quebec City (Quebec) G1V 4T2
505 Boul. René-Lévesque ouest Suite 902
Montreal (Quebec) H2Z 1A8
